I.	PURPOSE

To identify those circumstances where it is appropriate to pay for or reimburse Board 
members for the cost of participating in events that support the Library.
	
II.	SCOPE

Provisions will be identified for Board members based on the nature of the events, and will 
include meals, lodging and transportation where appropriate.  
	
III.	PROVISIONS 

A.	Training and Development – The Library will provide for the training and development 
of Library Trustees through:

		1.	presentations and workshops on specific topics either on or off site;
		2.	participation in library conferences and legislative field trips.  	

B.	Community or special events – The Library will provide for Trustee attendance at such 
functions that directly support:

		1.	the value of the Library in the community;
		2.	the Library’s operations, as in volunteer recognition;
		3.	staff recognition events.

C.	Trustees will be responsible for any spouse or guest expenses associated with any 
library-related functions.

D.	All direct expenditures must be approved in advance by the Board president.  The  
Policy on Travel and Training that governs limits for meal allowances, hotel expenses, 
and transportation for staff  will also apply to Board travel.



NAPERVILLE PUBLIC LIBRARY                                                                Policy No. 132 

SUBJECT:  BOARD EXPENSES



Approved:  01/15/03.  Revised & Approved: 11/17/04.  Revised & Approved: 12/20/06.  
Revised & Approved:  02/13/07.  Approved: 02/18/09.