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1. How do I book a meeting room?

We welcome community organizations to reserve our meeting rooms online.

2. How far in advance can I reserve a meeting room?

You can reserve meeting rooms for up to three months in advance but no less than 10 days before the requested use.

3. I need a room today; can I do that?

Meeting Rooms must be reserved at least ten days in advance; however, the Conference Rooms at Naper Blvd, Library or 95th Street Library may be reserved at any time. Payment is required prior to use.

4. Are there limits on reservations?

Individuals and organizations are limited to two timeslots per week.

5. How do I pay for my meeting room?

Once your request has been approved, you will be sent an email containing a online payment link. Cash or checks may be mailed or dropped off at the Library.

Payment is due one week from the date your request is approved. If payment is not received, the reservation will not be confirmed and the room will be made available to rent to another group.

6. What are the room setup options?

Each room is unique, and the setup of tables and chairs is limited to a choice of auditorium or classroom setup. You may choose your choice of style setup when you reserve a room.

7. What kinds of events are not allowed in the meeting rooms?

The meeting rooms may not be reserved for:

1. Social activities such as baby showers, bridal showers, birthday parties, or similar events.
2. Fundraising events.
3. Meetings organized by a political candidate or by an organization formed specifically for a candidate or an issue.
4. Programs or gatherings which present a clear and present danger to the welfare of the participants, Library staff, patrons, or the community.
5. Programs which would disturb Library patrons, impede Library staff, endanger the Library building or interfere with the functions of the Library.

8. Is audio / visual equipment available?

Yes, equipment is available in certain rooms. You may choose your equipment when you reserve a room online. Users who need projection will be required to use a computer supplied by the Naperville Public Library. Please use a flash drive or cloud-based storage. DVDs can also be projected through the meeting room computer.

9. Can I get into the room early to set up?

Please schedule the room to include set-up and tear down time. Groups will only be permitted to use the room for the time slot it has been scheduled. No one is allowed into the Library before opening or closing hours.

10. Can I bring food and drink into the meeting room?

Food is allowed in the meeting rooms as long as it is cleaned up after use. Cooking or warming of food and open flames are not allowed. Alcohol is not permitted on Library premises. 

11. Can we hang up promotional tools or study pages?

Signs or posters pertaining to non-Library sponsored meetings may not be posted on Library property. Nothing may be attached to the walls, ceiling, equipment, or doors of the meeting rooms. Groups will be held liable for any damage caused by ignoring these rules.

12. Can a Library employee help me with set up or clean up in the room?

Other than the tables and chairs, Library employees will not be available to assist with meeting room set up or clean up; groups assume full responsibility for leaving the room in good order.

13. How do I cancel a room reservation?

All cancellations must be either emailed or cancelled through the email confirmation sent to the individual who made the reservation.

Refunds for cancellations will be made only if the notice of cancellation is received no later than seventy-two (72) hours before the scheduled event. Refunds will not be made for cancellations with less than seventy-two (72) hours advance notice unless canceled by the Library.

Please check our Meeting Room Policy (PDF) for more information about using these rooms.