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1. How do I book a conference room?

We welcome individuals and community organizations to reserve our conference rooms online.

2. How far in advance can I reserve a conference room?

You can reserve conference rooms up to three months in advance.

3. I need a room today; can I reserve one?

Yes, conference rooms may be reserved at any time. Payment is required prior to use. Meeting rooms must be booked at least 10 days in advance.

4. Are there limits on reservations?

There are currently no limits to the number of reservations for conference rooms.

5. How do I pay for my conference room?

Phone / In-Person Reservations

Make a payment at the Adult and Teen Services desk. Cash, credit card, debit card and checks accepted.

Online Reservations

Once you have made a reservation, a online payment link will be sent to your email inbox. Cash or checks may be mailed or dropped off at the Library.

Payment is due one week from the date your request is approved. If payment is not received, the reservation will not be confirmed and the room will be made available to rent to another group.

6. What are the room setup options?

There are no setup options for the conference rooms. The rooms are as is.

7. What kinds of events are not allowed in the conference rooms?

The conference rooms may not be reserved for:

1. Social activities such as baby showers, bridal showers, birthday parties, or similar events.
2. Fundraising events.
3. Meetings organized by a political candidate or by an organization formed specifically for a candidate or an issue.
4. Programs or gatherings which present a clear and present danger to the welfare of the participants, Library staff, patrons, or the community.
5. Programs which would disturb Library patrons, impede Library staff, endanger the Library building or interfere with the functions of the Library.

8. Is audio / visual equipment available?

The Naper Boulevard Conference Room includes an overhead projector and screen. The 95th Street Conference Room includes a TV equipped with Chromecast and AppleTV. No additional audio/visual equipment is available.

9. Can I get into the room early to set up?

Please schedule the room to include set-up and tear down time. Groups will only be permitted to use the room for the time slot it has been scheduled. No one is allowed into the library before opening or closing hours.

10. Can I bring food and drink into the conference room?

Food is allowed in the conference rooms as long as it is cleaned up after use. Cooking or warming of food and open flames are not allowed. Alcohol is not permitted on Library premises. 

11. Can we hang up promotional tools or study pages?

Signs or posters pertaining to non-Library sponsored meetings may not be posted on Library property. Nothing may be attached to the walls, ceiling, equipment, or doors of the conference rooms. Groups will be held liable for any damage caused by ignoring these rules.

12. How do I cancel a room reservation?

All cancellations must be either emailed or canceled through by the individual who made the reservation or by directly notifying the Naper Blvd. or 95th Street Libraries Adult and Teen Services desk staff.

Refunds for cancellations will be made only if the notice of cancellation is received no later than seventy-two (72) hours before the scheduled event. Refunds will not be made for cancellations with less than seventy-two (72) hours advance notice unless canceled by the Library.

Please check our Public Use of Study and Conference Room Policy (PDF) for more information about using these rooms